School Improvement Council (SIC)

1. Introduction of Members and Guests
   • Rebecca Sauers - Chair
   • Chonsie Eechaute - Vice Chair
   • Emily Kaht - Secretary
   • Heidi Guerry - Admin
   • Brent Hamric - Principal
   • Briana Monarca - Teacher
   • Stephanie Hudson - Counselor
   • Joseph Adams - Community Member
   • Charla Powell - Community Member
   • Phil Pendergrass - Community Member
   • Aaron Oberman - Community Member
   • Geneva Kolb - Parent
   • Matt Ancell - Parent
   • James Weaver - Parent
2. Updated Bylaws
3. School Improvement Goals for 2025-2026 School Year
4. 2025-2026 Meeting Schedule
5. Adjournment

1. Members Present:
   Rebecca Sauers, Chonsie Eechaute, Emily Kaht, Heidi Guerry, Brent Hamric, Briana Monarca, Stephanie Hudson,
   Joseph Adams, James Weaver, Charla Powell
   Members Absent: Geneva Kolb, Phil Pendergrass, Matt Ancell
2. Updated Bylaws
   • Bylaws were updated from last year to this year. Bylaws will be sent out by Guerry for review by members.
3. School Improvement Goals for 2025-2026 School Year
   • Continuing with some goals from last year
     • Last year was Year 2 of Career Expo. Reached out to 60 businesses to come in for students to look at different careers as well as strengthen the relationship with community. Want to make a better plan for 7th grade.
     • Guerry: Career Activities – allow students to be exposed to different career types through different businesses, classroom discussions, virtual field trips (help students find what they could be interested in for the future now, so when they get to high school they are better able to make those decisions for their futures.
       • Plans to send students to German festival at AR
       • Big goal needs to continue to be for students to find a connection to the real world so they can have a goal for themselves
       • Want to bridge the gaps between the high schools and elementary schools
       • Connect career expo to career clusters at CTE
       • Hudson plans for Agi trip for 6th grade and reach out to CTE to do the CTE panel to our students. Have high school student come talk to 8th grade
       • Send students to Beech Hill for a job shadow (happened last year but want better planning)
       • Parent survey / student survey to drive our work
       • Hope to fill the Calander with lots of opportunities for students.
     • Hamric: Some students do know what they want to do going into high school, but students need to make sure they are passing classes into order to get their diploma so they can achieve what they want to
     • Hamric has been able to bring MTSS to a new level at EEMS
       • Looking at every student being a part of MTSS and every parent will get a report on their child (grades, attendance, behavior, etc.)
       • Be specific with our communication with parents: as the MTSS team works with the data, we will strengthen students and parents on what the data is and what it means (Goals are usually tied to achievements, but our students are already high achieving.)
       • Help parents get data and understand data so they can help their child understand the data
       • Goal: When students take SCReady tests, they are actually prepared for those tests. Communities only get the School Report card which is based on the test scores. MTSS data reports will help with helping parents understand if their students are prepared.
   • Goal #1: Continue with Career activities
   • Goal #2: Strengthen the MTSS data and ensure that parents understand the data they are receiving in order to build the school-community relationship
   • To Do / Important Dates:
     • Create family survey to see what needs are
     • Create student survey to see what needs are
     • Career Expo: March 13th (Last day of Q3)
       • Create a Save the Date for community members that were a part of CE last year (Early Communication)
       • ParentSquare about Career Expo so parents are aware
     • Reality Town: March 26th
4. 2025-2026 Meeting Schedule
   • 7:30am Wednesdays
   • 3rd/4th Wednesday of each month
   • Next Meeting: 10/22 7:30am
   • 11/19
   • 12/17
   • 1/28
   • 2/24 (Tues)
   • 3/25
   • 4/22
5. Adjournment

1. Introduction of Members and Guests
   • Rebecca Sauers - Chair
   • Chonsie Eechaute - Vice Chair
   • Emily Kaht - Secretary
   • Heidi Guerry - Admin
   • Brent Hamric - Principal
   • Briana Monarca - Teacher
   • Stephanie Hudson - Counselor
   • Joseph Adams - Community Member
   • Charla Powell - Community Member
   • Phil Pendergrass - Community Member
   • Aaron Oberman - Community Member
   • Geneva Kolb - Parent
   • Matt Ancell - Parent
   • James Weaver - Parent
2. Career Expo Updates/To-Do List - Sauers/Eechaute/Guerry
3. Family/Student Survey - Guerry
4. MTSS Update - Eechaute
5. Reality Town/CTE Update(s) - Hudson
6. Delegation of Tasks
7. Adjournment

Next Meeting: 11/19/25, 7:30AM

1. Members Present:
   Rebecca Sauers, Emily Kaht, Heidi Guerry, Briana Monarca, Stephanie Hudson, Joseph Adams, James Weaver, Matt Ancell, Charla Powell
   Members Absent: Geneva Kolb, Phil Pendergrass, Chonsie Eechaute, Brent Hamric
2. Career Expo Updates/To-Do List - Sauers/Eechaute/Guerry
   • Sent "Save the Date" out to careers interested in coming to Expo
     • Idea: Finding a career and contact per cluster
     • New clusters from the district – 14 clusters : Career Clusters - Advance CTE
   • Sauers will send out the information for people who are interested in coming to the Career Expo for students through the ParentSquare and Facebook
     • Career Expo : March 13th (Will start getting career info and will fill the gaps as needed)
     • There has not been collaboration with the high schools about career fairs but we want that to change
   • Goal: Reach out to new and different contacts so students can understand different career choices
3. Family/Student Survey - Guerry
   • Career Survey: Sent out on Monday = small data size
     • Parents are unaware of career opportunities at the school (1 out of 30 know)
     • Parents are unaware of career clusters (3 out of 30 know)
     • Parents are unaware of career expo (0 out of 30 know)
     • All parents are aware of how important they are
   • MTSS Survey:
     • Parents had more knowledge of MTSS and find it to be important
     • Parents might not know how to find it and read it
     • Parents prefer Parentsquare, The HOWLLER
     • Parents want more information about MTSS
   • Sauers posts information through the class link and parents saw a lot more information
   • Video for parents and students for career expo information ? (Weaver said it was successful for ECPI )
   • Flyers at car rider line?
   • Goal: Find a good way to get information to parents and have them read the information
4. MTSS Update – Eechaute
5. Reality Town/CTE Update(s) - Hudson
   • Middle School CTE Menu:
     • Each activity gets points, and schools can earn money based on the amount of points scored
     • Talking with Beech Hill about sending students to go job shadow (did that successfully last year)
     • District pays for Shake and Shine event @ Beech Hill so potential for EEMS next year
     • Qs for Hudson: Is there a district specific day for students to job shadow? What are the requirements for middle schools to get an excused absence for their college tours?
     • Need to find form to document all of the CTE menu points we have, and also find what documentation is needed
     • Talk to Career people about talking about AI and how AI has shifted their jobs
   • Goal: Earn points from the Middle School CTE Menu, and plan events through the menu in order to earn maximum amount of points
   • Reality Town: March
     • IGPs will help guide how RT will go and what needs to be hit heavily
     • 7th grade this week is looking at Career Clusters
     • 8th grade will look next week
     • All has to be completed by the End of January
6. Delegation of Tasks
   • Push out Link for data on what we're missing
   • Guerry and Hudson get more information about how we get the points for the MSCTE Menu
   • Brainstorm how to get parents the information they want to know
7. Adjournments

Next Meeting: 11/19/25, 7:30AM

1. Introduction of Members and Guests
   • Rebecca Sauers - Chair
   • Chonsie Eechaute - Vice Chair
   • Emily Kaht - Secretary
   • Heidi Guerry - Admin
   • Brent Hamric - Principal
   • Briana Monarca - Teacher
   • Stephanie Hudson - Counselor
   • Joseph Adams - Community Member
   • Charla Powell - Community Member
   • Phil Pendergrass - Community Member
   • Aaron Oberman - Community Member
   • Geneva Kolb - Parent
   • Matt Ancell - Parent
   • James Weaver - Parent
2. Career Expo Updates/To-Do List - Sauers/Eechaute/Guerry
3. Counseling Advisory - Hudson
4. Update on Communication to Families - Guerry
5. Delegation of Tasks
6. Adjournment

Next Meeting: 12/17/25, 7:30AM

1. Introduction of Members and Guests
2. Members Present:
   Rebecca Sauers, Emily Kaht, Heidi Guerry, Briana Monarca, Stephanie Hudson, Joseph Adams, Charla Powell, Brent Hamric, Chonsie Eechaute
   Members Absent: Geneva Kolb, Phil Pendergrass, James Weaver, Matt Ancell
3. Career Expo Updates/To-Do List - Sauers/Eechaute/Guerry
   1. 10 responses for interest in the Expo – was posted on ParentSquare / sent to SIC
      1. Majority are full day
      2. Contact people who are doing anything outdoors ASAP
   2. Hudson – needs a flyer for the Expo to send to more people
   3. Rethinking some of the questions for survey that went out to people; add optional questions about clusters and job descriptions
   4. Potentially making the survey less questions to make it easier for volunteers
   5. Reach out to the High Schools to see if people have come out to them who would be willing to come to us
   6. To Do Before Break : Create next flyer and send out the form to get more people and help people want to come
   7. Goal: 60 people to sign up
4. Counseling Advisory – Hudson
   1. Counselors Goals
      1. Main Goal: Work with students to improve growth for our lower GPA students
      2. 6th: Military Mondays; works with small groups for academic and social needs
      3. 7th: Focus is to support 7th graders to strengthen their academic success and leadership skills (pulling small groups and classroom lessons)
      4. 8th: Teach skills for academic and personal needs that high school will need
      5. IGP season is in full swing and counselors are very tied up with that currently. After, Hudson's focus will be Reality Town (March 26th)
5. Update on Communication to Families – Guerry/Hamric
   1. Trying to find the best way to reach families and hold their attention about it
   2. Going off of the data through MTSS
   3. Approaching testing season – let's make sure that students and parents are understanding the importance of the testing slump
6. Delegation of Tasks
7. Adjournment

Next Meeting: 12/17/25, 7:30AM

1. Introduction of Members and Guests
2. Members Present:
   Rebecca Sauers, Emily Kaht, Heidi Guerry, Briana Monarca, Stephanie Hudson, Joseph Adams, Charla Powell, Chonsie Eechaute, Brent Hamric
   Members Absent: Geneva Kolb, Phil Pendergrass, James Weaver, Matt Ancell
3. Career Expo Updates - Sauers & Eechaute
   • Updates
     • 40 Responses to Form – make sure that people are filling out the form (cannot have a repeat of last year)
       • Post on ParentSquare, and Raptor Volunteer has been very helpful
     • Calendar invites sent to all attendees – this is will hopefully eliminate no shows
     • Follow-ups sent to previous attendees – a few will be returning but emails are still going out to get repeat volunteers from last year
     • Contacted all military branches/emergency services; still need to confirm – trying to get a vehicle for each (COOL)
   • Paying for lunch
     • How is this being done?
       • Last year – Pub Subs, Tea, and Lemonade through the schools
       • Talk to Berlanda about how to pay for these
       • If no school money, we can ask Harris Teeter or others to donate.
       • Powell (?) will set up 106 with food for volunteers and Chonsie will be point person for that
   • To-Do:
     • Becca/Chonsie: Create and send out the following:
       • Volunteer needs Form (room/computer/outdoor space etc) by/on Thursday Feb 5 and ongoing
       • Volunteers need to have an example of what each setting looks like so they understand what their expectations are
       • Example presentation template and expectations sent out to people who have accepted calendar invite on Feb 17
       • Collage from pictures in the past? Do we have any?
       • Reaching out to White, Vinson, and Bohannon
       • Update map with classrooms being used
       • Update schedule
         • Separate schedules for each GL
       • Expectations need to be clear for grade levels
       • Create consistency of expectations for 6th/7th graders and teachers
         • Each GL needs briefed of this during GL meeting
     • Guerry - reach out to Raphael James – Live 5
   • Day-of Needs:
     • Admin/counselor supervision
       • Needed during 8th grade planning (6th/7th rotations)
       • Needed outside
       • Needed in 180s
     • Sauers professional day; sub needed; walkie needed
     • Create consistency of expectations for 8th graders
     • Create consistency of expectations for 6th/7th graders and teachers
4. Discuss Career Shadowing Opportunities
   • Pushed out to students and parents for student o shadow through their own contacts
   • Each student that completes it, we get 100 points
   • 10 students are already responded
   • Students can complete shadowing during Spring Break
   • Feb. And March are the only months students can complete job shadowing due to testing in April and May
   • Feb. - Beech Hill Educators shadow day
   • Kaht – Create and type of what will be on the bulletin board for career clusters and examples of a few cluster job options
   • Chonsie - please get me the most popular clusters so I can focus on those for the board
5. Reality Town - Hudson
   • Need 80-85 volunteers
   • Have 14
   • Need 75 tables (from district)
   • PTA is helping with lunch for volunteers and creating thank you gifts for them
   • Have to double up on tables for this
6. Upcoming tasks
   • SRP
     • Due in April – finishing in March
     • SIC will look at the plan
     • Looks as an overview of the school and then go through state guidelines
     • More information coming from the district in Feb.
     • Looking at our budget and looking at the best way to allocate those funds
   • SIC Brief
     • "School Report to Parents"
     • Kaht and Monarca were voluntold to help Saurs with this :D
     • Has been a Year in Review

Next Meeting: 2/24/26, 7:30AM

1. Introduction of Members and Guests
   • Rebecca Sauers - Chair
   • Chonsie Eechaute - Vice Chair
   • Emily Kaht - Secretary
   • Heidi Guerry - Admin
   • Brent Hamric - Principal
   • Briana Monarca - Teacher
   • Stephanie Hudson - Counselor
   • Joseph Adams - Community Member
   • Charla Powell - Community Member
   • Phil Pendergrass - Community Member
   • Aaron Oberman - Community Member
   • Geneva Kolb - Parent
   • Matt Ancell - Parent
   • James Weaver - Parent
2. Career Expo Updates - Sauers & Eechaute
   • Updates
     • Calendar invites sent to all attendees (33 of 46 accepted)
     • Follow-ups sent to previous attendees
     • Sent needs form (20 responses)
     • Example presentation sent
     • Contacted all military branches/emergency services; still need to confirm
     • Need water bottles, mints, candy, sticker sheets (5163 avery), clear bags, ribbon (orange and blue)
     • Snack in break room? PTA?
   • Paying for lunch
     1. How is this being done?
     2. Options?
   • To-Do:
3. Becca/Chonsie: Create and send out the following:
   • Update map with classrooms being used
   • Update schedule
     • Separate schedules for each GL
4. Guerry media update?
   • Day-of Needs:
   • Admin/counselor supervision
     • Needed during 8th grade planning (6th/7th rotations)
     • Needed outside
     • Needed in 180s
   • Sauers professional day; sub needed; walkie needed
   • Create consistency of expectations for 6th/7th graders and teachers
     • Each GL needs briefed of this during GL meeting
   • Create consistency of expectations for 8th graders

1. Discuss Career Shadowing Opportunities
2. Reality Town - Hudson
3. Upcoming tasks -

• SRP
• SIC Brief

Next Meeting: 3/25/26, 7:30AM

Introduction of Members and Guests

1. Members Present: Rebecca Sauers, Emily Kaht, Heidi Guerry, Briana Monarca, Stephanie Hudson, Charla Powell, Chonsie Eechaute, Brent Hamric, James Weaver, Matt Ancell
2. Members Absent: Geneva Kolb, Phil Pendergrass, Joseph Adams

Career Expo Updates - Sauers & Eechaute

• Updates
  • Calendar invites sent to all attendees (36 of 46 accepted)
  • Follow-ups sent to previous attendees
  • Sent needs form (22 responses)
  • Example presentation sent (This is in the One Note under the "Career Expo" tab)
  • Contacted all military branches/emergency services; still need to confirm – National Guard and Coast Guard have confirmed that they will be coming.
  • Mr. Weaver is working on getting more branches of the military : Army and Navy are expected to day yes
  • Need water bottles, mints, candy, sticker sheets (5163 avery), clear bags, ribbon (orange and blue)
    • Mr. Ancell is getting the water bottles and mints
    • Powell is getting chips and snacks
    • Hudson has clear bags
    • Berlanda has wolf head stickers
  • Snack in break room? PTA? - Using Eechatue's room for hospitality (food and set up)- Powell will set up
  • Paying for lunch
    • How is this being done? - order through Publix – feeds 25 people
    • Options? - Can PTA help set up the food for volunteers? Yes. Powell is going to be the point person for that.
  • Guerry: wants press to come and do a press release. Bohanan and Guerry will be reaching out.
  • To-Do:
    • Becca/Chonsie: Create and send out the following:
• Update map with classrooms being used
• Approve rotation schedule
• 6th and 7th grade will miss 1st and 2nd period to go through 4 rotation together
• Create a new schedule for day of to see all 4 classes or just 2 classes (25 minutes vs. 1 hour classes)
• Day-of Needs:
  • Admin/counselor supervision
    • Needed during 8th grade planning (6th/7th rotations)
    • Needed outside
    • Needed in 180s
  • Sauers professional day; sub needed; walkie needed
  • Making sure that Admin know the buses and career people will be arriving at the same time
  • Create consistency of expectations for 6th/7th graders and teachers
  • Each GL needs briefed of this during GL meeting
  • Create consistency of expectations for 8th graders

1. Discuss Career Shadowing Opportunities
   1. Kids really enjoyed going to Beech Hill!!!
   2. Students saw teachers, OT, PT, and speech.
2. Reality Town - Hudson
   1. Need 40 volunteers
   2. Calhoun needs to push for volunteers through Parentsquare
3. Upcoming tasks
   1. SRP
   2. SIC Brief

Next Meeting: 3/25/26, 7:30AM – Day before Reality Town

1. Introduction of Members and Guests
   1. Members Present: Rebecca Sauers, Emily Kaht, Heidi Guerry, Stephanie Hudson, Chonsie Eechaute, Brent Hamric, Matt Ancell, Charla Powell
   2. Members Absent: Geneva Kolb, Phil Pendergrass, Joseph Adams, James Weaver, Briana Monarca
2. Review Report to Parents (Sauers)

2. 1. Sent the same form out towards the end of the year to parents to compare the data
   2. Updating the SIC Report to Parents to match the template the district sent to be in compliance with screen reader accessibility requirements.

3. Survey to Parents

1. End of Year Reflection/Wrap Up
   1. Idea for next year: Career Dress Up Spirit Week?
   2. District approved our School Improvement Plan
   3. Discussed ideas to think about for next years goals.